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Folders are the most basic organizing structure in Biblioscape. A folder in Biblioscape resembles a folder in your Windows file manager. Everyone is familiar with Widows Explorer. It is used to organize your files. All your files have to be under a folder. For an individual file, it can only be under one folder. This principle applies to Biblioscape folders as well. In Biblioscape, each reference, note, task, chart, and category has to be under a folder, and it can only be under one folder. You can move a record from folder to folder, but it cannot be under two folders at the same time.
Under a Windows Explorer folder, there could be many files of different kinds. Some are Word documents, some are picture files, etc. But under a Biblioscape folder, there can be only one type of record. You cannot put a reference and a note under the same folder. |
Creating a folder
To create a folder, you can go to "File | Project | New Folder...". First, give your folder a name. Next, select what kind of folder you want to create. There are 5 types of Biblioscape folders: References, Notes, Tasks, Charts, and Categories. There are 2 types of projects you can select that are not folders: Containers and Compositions.
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Any published works that you want to study for your research project, or cite in your own writing.
A collection of ideas, comments, and annotations made while you read your references. 
Any tasks related to your research projects.
You can draw a chart and link chart objects to other records in your database.
A collection of concepts used to tag other records.
A container is used to organize folders, collections, and smart collections. You can create a container and put other project items under it.
Composition cannot be a folder. It is a collection of notes. You can create a composition project to write a thesis or a book. It is designed to handle a big writing project.
Since we chose to create a new folder, "Folder" will be shown after the "Kind:" label. The folder path is shown next to the "Location" label. Under the "Descript" label, you can enter text to describe what the new folder is about. For individual users, this can remind you of why this folder was created. When using Biblioscape in a group environment, a folder description can tell others why this folder was created. Biblioscape allows you to flag a folder. Click the "Mark" check box, then select a flag color. If you don't want records in this folder to be made available on the Web, check the box "Web post hide". Click the "OK" button to create the new folder.
Using folders
Folders are the primary tool for organizing your research projects. Collections and smart collections are complementary tools. When you add or import records, the new records must reside in a folder. You can create many folders for different projects. Sometimes, you may want to retrieve records from several folders. Biblioscape allows you to do that easily. Just hold down the Ctrl key and select folders of the same type. All the records in the selected folders will be displayed in the list view.