Catalog

The Catalog module uses the same set of reference types as the Reference database. They include: Book, Serial, Report, etc. You can enter data directly into the catalog table, or you can send records from the Reference table into the Catalog table. Therefore, you can build import filters for different data sources, import them into the Reference table, then send them into the Catalog table.

Create an item

  1. Click the menu command "Catalog | New Item".

  2. Enter the item data on the right panel.

  3. Once moved to another record, the new item will be saved to the database.

Each catalog item corresponds to a single physical item. In other words, if you have two copies of the same book, you need to create two catalog items. In the catalog table, there is a field called "Copy". In the catalog editor, this field is grouped under the section "Holding". If you have two copies of the same book, create a catalog item for copy one and put "1 of 2" in the field Copy. Create another catalog item for copy two and put "2 of 2" in the field Copy. For most of the books, you probably only have one physical copy. The field Copy should be left blank.

Create items from existing references

  1. Go to the References module "Go | References".

  2. Select the records you want to add to the Catalog.

  3. Click the menu "Reference | To Other Modules | Send to Catalog.

Import records to catalog

Unlike the References module, the Catalog module does not have customizable import filters. But, you can transfer records from the References module to the Catalog module with a single click by going to menu command "References | To Other Modules | Copy to Catalog". It is still possible for users to import tagged data from any source by creating an import filter in References module. When you create an import filter, you need to know how data is transferred from the References module to the Catalog module. You can decide how to map import data to database fields of the reference table. Most data fields between the two modules have the same name. The following list shows those fields with different names between the two modules.

Catalog        : References

Cat_type      : Ref_type

Subtitle        : Title_short

Author_corp : Address

Source          : Sec_title

Subject         : Keywords

Delete items

  1. Select the items you want to delete.

  2. Click the menu "Catalog | Delete".

Search items

  1. Click the menu command "Catalog | Search".

  2. Select the field you want to search.

  3. Select the search condition and enter the search text.

  4. Click the OK button to start the search.

Retrieve all items: After doing a search, if you want to display all items again, click the menu command "Catalog | Retrieve All".