Once you have entered the basic information about a style, you have to create sub-styles for each reference type. Most formatting rules are set in this Window. The following section explains all the settings on the "Citation / Endnote or Footnote" tab.
Number or Text
User number
If this box is checked, Biblioscape will use a number in the formatted citation. You can set the font for this number by clicking on the "Font" button next to it. You can change the number to superscript, italic, etc. When you uncheck this box, the "Templates" box will become enabled so you can put Authors and Year into the templates. The formatted citation will use author-date instead of a number.
Range delimiter
When using a number for the formatted citation, you should specify a range delimiter when there is more than one reference cited together. For example, when 3 references are cited together, instead of using (1, 2, 3), Biblioscape will put the range delimiter between the first and last number (1-3).
Text before and after the citation
In author-date system, formatted citations are surround by parenthesis. The two edit boxes are used to specify what text should be used before and after the citation. Even when numbers are used for formatted citations, they are usually surrounded by parenthesis as well.
Separator in multiple citations
When citing more then one reference together, each reference should be separated from others by a symbol. You should put the separator text in this box. Usually "; " is used as the separator in the author-date system, and ", " is used between numbers.
Ambiguous Citations
Sometimes, you may need to cite two authors with the same name, published in the same year, or two papers by the same author published in the same year. In such cases, the formatted citations will be the same when you use the author-date system. Biblioscape provides several ways to resolve this ambiguity according to the requirements of a specific style.
Include author initials or full name
If the formatted citations only have the last name displayed, the ambiguity can be resolved by including initials. You can choose how initials should be added using the name format combo box. This approach can't resolve ambiguity caused by the same author publishing two papers in the same year.
Include more authors until citation is unique
For research papers, there is usually more than one author. By including more authors, you can usually resolve the ambiguity. But this doesn't guarantee it.
Add the title for different works by the same author
It is almost impossible for two publications by the same author in the same year to have the same title, so this approach is guaranteed to resolve the ambiguity. You have the option using "Short Title". If there is no data in the Short Title field, the regular title will be used instead.
Add a letter after the year
The other way to guarantee a resolution is to add a letter to the end of the citation. For example, the first ambiguous citation will be letter "a", and the second one will be letter "b". When there are two ambiguous citations cited together, you have the option to show them together like (Smith 1998a,b) or show them separately like (Smith 1998a; Smith 1998b).
Sort Order
Sort multiple in-text citations by
When citing multiple references together in the author-date system, most styles require the references to be sorted in some way. For example: (Allen 1990; Johnson 1992; Smith 2000). Biblioscape provides several ways to sort these references. You can also choose not to do any sorting. If you want to sort them by data, other authors, year, or title, check the box "Other..." and pick the field as the sorting field.
Repeated Citations
When defining a style that uses endnotes or footnotes, many data fields will be added to the templates box. According to some style requirements, if the same reference is cited the second time or when the same reference is cited twice one immediately after the other, you must abbreviate the second one with text like "ibid", while other styles may require omitting the repeated text.
When a reference repeats, use short form
If this box is checked, when a reference is cited the second time in a footnote or endnote, only Authors and Cited Pages will be shown. If "Include Title/Short Title" is also checked, the Title field will be inserted between the Authors and Cited Pages fields. If there is data in the Short Title field, Short Title will be used instead of Title.
Same reference repeats
If the same reference is cited immediately after the first appearance in a footnote or endnote, Biblioscape can replace repeated data with text like "Ibid.", omit repeated data, or perform no special steps.
Same source repeats
If two references have the same source, like when they are published in the same journal, and one is cited immediately after the other, you can replace repeated data with text like "ibid", or perform no special procedures.
Templates
The templates box lists all the fields that will be shown in the "Citation / Footnote or Endnote" section. For example, in the citation author-date system, only the "Authors" and "Year" fields will be included. For a footnote style, lots of fields will be included. To add text before and after a field, double click on a field item in the templates box . If there is no data in a specific field, the text before and after that field won't be shown either. Click the "Update" button at the top to show the changes you have just made.
In-text citation: Author-Date
Footnote: List all the fields that will appear in the formatted footnote