When you browse to a reference, the content of the reference will be displayed in the preview panel in several forms: "Live Preview", "Read Only", and "Formatted". In the "Live Preview" tab, you can make changes to any data field, and the changes will save automatically. This is the easiest way to edit a reference. You can also double click a reference, open it in the reference editor, and make changes there.
AutoComplete
For some data fields like "Authors", "Journal", and "Keywords", you often have to enter data that has already been entered before. When entering data into these fields, Biblioscape will look for a similar word while you are typing. The closest match will be displayed. If that is what you want to type, just press the Enter key to insert the suggested match. You can also use the Tab key to accept the suggestion and go to the next field at once.
If you prefer not to use the AutoComplete feature, you can turn it off. Go to the menu command "Tools | Options". On the "General Display" tab, uncheck the box "Enable AutoComplete in reference editor".
Field lookup
Some data fields in the Reference table may have repeated values. For example, the "Language" and "Country" fields. To save some typing, and to keep data consistent, Biblioscape supports AutoComplete as explained above. Besides AutoComplete, you can also list all the unique values in a field. When you enter such a field, an icon 
will be displayed at the end of the edit box. Clicking on the icon button will bring up the lookup Window with a list of unique values that have been entered for this data field. Select the term you want to enter, and click the "Insert" button.
Change character font properties
Biblioscape does not support formatting characters with font dialog except in the document field, but you can use the Biblioscape style editor to generate formatted records at the field level. For example, you can create a style to format Title field as italic. But, in some cases you may need to control the formatting of a few characters within a field. For example, you may want to format a character in Symbol font, or format a number as a superscript, while leaving the others be controlled by Biblioscape Style formatter. Biblioscape does support this kind of formatting by using the Rich Text Format (RTF) code. The following examples will show you how to do this in a few simple cases.
The basic idea is to add raw RTF code along with the normal text. So when Biblioscape generate bibliographies in RTF, the desired effect will be shown. To fully explore the power of RTF, you need to know the basics of RTF. Click here for a complete description of RTF. The RTF code can also be used in the Biblioscape style editor to make some truly fancy styles.
Using menu command "Edit | Font Properties"
In Biblioscape 5.2, a new menu command "Edit | Font Properties" is added to simplify the characters font change procedure. First you need to select the text that you want to change the font properties of. Then, go to menu command "Edit | Font Properties". Select the font styles you want to add. Click the OK button to apply the changes. Once the window is closed, the RTF font properties code will be added around the text you have selected. For example, if you have selected the text "high temperature" and you add "Bold" in the "Change font Properties" window, the text will now be changed to "{\b high temperature}". In the reference formatted preview pane ("View | Preview Pane | Formatted Preview"), the text "high temperature" will be shown in bold. If you need to generate the formatted bibliography in HTML format, please check the box "HTML" instead "RTF" in the "Change Font Properties" window. The HTML font properties codes will be added instead. In the example given above, the text will be changed to "<b>high temperature</b>". HTML codes won't be displayed correctly in the formatted preview pane. You only need to add HTML code if you plan to generate the formatted bibliography in HTML format.
Format characters in Symbol font
Case: Format 3 characters inside the Title field with the "Symbol" font.
Original: The effect of a,b-Phentoxol in Cancer Treatment
Desired: The effect of α,β-Phentoxol in Cancer Treatment
To Do: The effect of {\f1 a,b}-Phentoxol in Cancer Treatment
Note: At the first line of the file "preview_rtf_header.txt" under the "...\Global\" folder, you can find the font definition section "{\fonttbl\...}". Several font names are listed. Each is given a font number. Find the font number for the font you want to change to. If the font you want to use is not listed, you can add it to the "fonttbl" section and give it an unused number.
Format characters as Bold, Underline
Case: Format 6 characters inside the Title field as bold and underlined.
Original: The 2nd Gordon Conference in Reno
Desired: The 2nd Gordon Conference in Reno
To Do: The 2nd {\b\ul Gordon} Conference in Reno
Note: "\b" indicate bold, "\ul" indicate underline. "\sub" for subscript; "\strike" for strike through; "\i" for italic, "\super" for superscript.
Note: The above code examples are for RTF format. If you need to generate a HTML file directly by Biblioscape, you need to replace the RTF code with HTML code.
Enter full text, graphics, and OLE objects
With Biblioscape, you can enter the full text of a reference into the Document (Ref_doc) field. The size limit for the document field is 256 MB, so it should be more than enough in most cases. The Document field can also include graphics and OLE objects. The OLE support makes it possible to store other types of information, like a chemical structure drawing, a CAD drawing, an Excel spread sheet, etc. In Reference Editor, click on the "Document" tab, then use the built-in editor to enter whatever you want and format it the way you want to display it. Besides the standard options to change font, size, color, paragraph alignment, etc., you can also change highlight color (background color), superscript, subscript, and even insert a table.
Note: The text, graphics and OLE are saved into the data field Ref_doc in Rich Text Format (RTF). RTF does not support graphics and OLE efficiently. If the graphics are in high resolution with more than 256 colors, the RTF code could becomes very large. This will slow down the search index building process. If you need to put lots of high color graphics and OLE objects into the document, we recommend you use Word to save it as a document file on a local disk. Then, enter the full path of the file into the "Attachment" field of the reference, instead of saving everything into the Document field.