Integration with word processors

Biblioscape can format documents saved in RTF or HTML format, so any word processor that support RTF or HTML can work with Biblioscape. Just insert temporary citations as needed and save documents in RTF format once finished writing. In Biblioscape, go to "Tools | Format Manuscript" to format the document and pick the desired style. For Microsoft Word and Corel WordPerfect users, Biblioscape provides better integration by allowing users to access Biblioscape commands from your word processor.

You can add Biblioscape related menus into Microsoft Word. There are two ways to achieve such an integration. You only need to do one of the following two options:

•	In Microsoft Word, go to menu command "Tools \| Templates and Add-Ins". Under the section "Global templates and add-ins", click the "Add" button. Go to the folder "...\Biblioscape x\Tools\" and pick the file "Bib_word.dot" (Choose "Bib_word_9.dot" if you use Word 2000 or later versions).

•	Copy the Biblioscape Word template file "...\Biblioscape x\Tools\Bib_word.dot" to the Microsoft Word “startup” directory. Next time you start Word, the template file will be loaded automatically. A new menu group as well as a toolbar related to Biblioscape will be added to Microsoft Word.

Note: Biblioscape adds hidden text during formatting. The hidden text will not show in the printed document. You also have the option to not display it in Microsoft Word. Go to the Word menu command “Tools | Options” to bring up the option window. Activate tab “View” and uncheck the item “Hidden text”.

Tip: To insert the reference tag into a word processor, you can lay BiblioSidekick next to your word processor, hold down the Alt key, and drag-and-drop references into your word processor.

Several WordPerfect macros are installed under the "...\Biblioscape x\Tools\" folder. To run these macros, please go to menu command "Tools | Macros | Play..." in WordPerfect. Go the the "Tools" sub-folder under Biblioscape installation and run the macros. The format and unformat operations defined in these macros all need to go through the RTF format. WordPerfect doesn't support RTF(Rich Text Format) as well as Microsoft Word. Some advanced features cannot be saved in RTF by WordPerfect. If you don't want to go through RTF, you can chose to use another set of macros listed in the next section that can format your document within WordPerfect.

•	wpb_format_document_rtf.wcm: Convert a document with temporary citations to formatted citations and a bibliography.

•	wpb_unformat_document_rtf.wcm: Convert formatted citations and a bibliography back to temporary citations. This step is required if you have added more temporary citations after formatting the document with Biblioscape.

•	wpb_search_for_reference.wcm: Prompts users to enter a search string to query the Biblioscape database. If only one record is found, the temporary citation of that record will be inserted at the cursor position. If more than one hit is found, all hits will be listed in Biblioscape.

•	wpb_convert_greek.wcm: All English words of Greek letters will be converted to Greek letters. For example, "alpha" will be converted to "a".

You can add often used macros to WordPerfect toolbars. First, move the cursor on top of the toolbar and click the right mouse button. Select "Edit" menu. Go to the "Macros" tab on the Toolbar Editor. Click the "Add Macro..." button. Select the macro you want to add. You will be prompted with "Save macro with full path?", click the "No" button. The selected macro will be added to the end of the toolbar. You can change its position on the toolbar by using drag-and-drop.

Note: Biblioscape adds hidden text during formatting. The hidden text will not show in the printed document. You also have the option of not displaying it in WordPerfect. Go to menu command “View | Hidden Text” to uncheck it.

Tip: To insert the reference tag into a word processor, you can lay BiblioSidekick next to your word processor, hold down the Alt key, and drag-and-drop references into your word processor.

One of the main features of a bibliographic software is to format a manuscript by converting the temporary citations into formatted citations and a bibliography. Biblioscape does this by reading in the Rich Text Format (RTF) file or HTML file produced by a word processor and generating the formatted document in RTF or HTML. Since RTF is supported by all word processors on Windows, this approach guarantees that Biblioscape will work with all word processors. But there are two problems: First, RTF is very inefficient in saving graphics and OLE objects. When there are graphics and OLE objects in a document, Biblioscape can become very slow during formatting, or even hung up. Second, RTF is very well supported by Microsoft products like Word, but some word processors have problems with supporting some rarely used features when saving in RTF. The alternative approach is to do the formatting inside a word processor. Biblioscape will generate the formatted reference, while the word processor scripts (macros) do the formatting work. We first started this project with professor Hugh Gunz to find a better solution for WordPerfect users. Biblioscape was modified to return formatted references through Dynamic Data Exchange (DDE). Professor Hugh Gunz did all the original WordPerfect script coding. It was later improved by professor Yehuda Falk. We decided to make this an open source project, so other power users can improve the scripts, as well as porting it to other word processors like Word and OpenOffice.

•	Click here to download the WordPerfect scripts by Hugh Gunz.

•	Click here to download the WordPerfect scripts by Yehuda Falk.