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When you need to transfer references from one Biblioscape database to another, references should be first exported as a Biblioscape tag file, and imported to the other database. This way, no data will be lost during the export and import process.
| 1. | Open the first database. Select the references you want to export. If there is only one record selected, Biblioscape will assume you want to export all the references in the current list. If you want to export all the references in your database, go to "References | Retrieve All". |
| 2. | Go to "File | Export". Click the "Browse" button and select the folder where you want to store the export file and type a file name. |
| 3. | Make sure the file type selected is "Tagged Plain Text", and the "Biblioscape Tag File" is selected as the export format. Click the Start button to export. |
| 4. | Open the second database. Go to "File | Import". Click the "Browse..." button to select the file you just exported. |
| 5. | Select the folder where references will be imported. Make sure the file type selected is "Tagged Plain Text". Select the "Biblioscape Tag File" as the "Import filter". Click "Start" to import. |
After transferring references this way, data of the following 3 fields are changed.
| • | Reference ID: The field Ref_ID is database dependent. The user has no control over the value assigned. A Ref_ID number is only assigned once in a database to guarantee each value is unique, so the number will change when you import a reference from one database to another. If you want an ID number that won't change during export and import, you have to enter it manually in the "Label" field or another field. Biblioscape also keeps a unique value in the "File As" field which include first author, year published and part of the title. |
| • | Date Created: The value Date_created is stamped by Biblioscape when a new record is created, so when you import a reference, this value is generated according to the current date, not the Date_created value in the Biblioscape tag file. Since the original Date Created value may be important for some users, Biblioscape will put it in the Custom 1 field if there is one. |
| • | Date Modified: The value is Date_modified is stamped by Biblioscape when a new record is changed, so when you import a reference, this value is generated according to the current date, not the Date_modified value in the Biblioscape tag file. |
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