Tip of the Week - December 01, 1998

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Import Bibliographic Records From ProCite Database - December 01, 1998

If you are a ProCite user and want to try out Biblioscape's advanced features, you can easily transfer your bibliographic records from a ProCite database to a Biblioscape database. Follow the steps below to make the transfer.

Warning: You should avoid importing all of your ProCite records into a single folder if there are several thousands or more of them. It will result in slow performance when opening this large folder. You can break up the export file and import the smaller files to different folders, or you can choose not to import records into any folder by unchecking the "To folder" checkbox during the importing process. Use Ctrl+R to retrieve all records.

1. Start Windows file manager and move the ProCite style file from "c:\program files\biblioscape 3\tools\procite2biblioscape.pos" to directory "c:\program files\procite4\styles\" (if you are using ProCite 5, move it to "c:\programfiles\procite5\styles\Standard\"). If you do not have the file "procite2biblioscape.pos" installed, click here to get it (if you're using Netscape, right-click on this link and select "Save Link As..."; if you're using Opera, right-click on this link and select "Save target as...").

2. Start ProCite and click the menu command "File | Print Bibliography".

3. Click the "..." button and select the style file "ProCite2Biblioscape.pos" mentioned in Step 1.

4. Click the "Configure" button, select the "Fields" tab, and check boxes "Show Notes", "Show Abstract", and "Show Keywords". Then click the "OK" button.

5. Return to the Print Preview window and click the "Save..." button to save it as a text file. The default type may be Rich Text Format: be sure to change it to Text file format.

6. Start Biblioscape, and click the menu command "File | Import...". Click the "Browse" button and select the file you just exported from ProCite. On the "Tagged" tab, select "ProCite2Biblioscape" as the "Import filter", then click the "Start" button to import (if you do not have the above import filter installed, click here to download it; (if you're using Netscape, right-click on this link and select "Save Link As..."; if you're using Opera, right-click on this link and select "Save target as...").

Note: If you have customized workforms in your ProCite database, you need to modify the ProCite style file "ProCite2Biblioscape.pos" so that each of your customized workforms will correspond to a "Reference Type" in the Biblioscape database. You should put the appropriate Biblioscape reference type after tag "p0--" (see the screen shot below), and list all other fields under their corresponding tags, for example "p1--", "p2--", etc.

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